MyBeta System Updates

Alternative Chapter Reporting Processes

All required reporting can be done through the alternative methods to MyBeta services are listed below. Access to Foundation giving, Billhighway and Lessonly are not impacted during this transition.

Roster Maintenance

Submit all membership status changes via this template, including:

• Graduating seniors
• Temporary inactive statuses
• Members withdrawing or transferring from university
• Membership resignations
• Trial by Chapter reporting

Email the completed form to membership@beta.org and include your name, chapter and contact information.

New Member Reporting

Submit all new member names and email addresses via this template on or before the date he 1) moves into the chapter house, or 2) has his first new member function (meeting, orientation, Induction Ceremony). Email the completed form to membership@beta.org and include your name, chapter and contact information.

Men of Principle Scholarship

Unfortunately, there is no alternative for chapters to access Men of Principle Scholarship applications at this time. This process is of high priority for the Fraternity, and chapters will regain access in mid-July when the new MyBeta portal launches.

General Fraternity Financial Statements

Appropriate officers and volunteers will continue to receive monthly statements. Contact chapterfinance@beta.org to access prior statements or with any questions.

Incident Reports

Continue to submit Incident Reports to beta.org/incident.

Convention Registration and Changes

Register for Convention here is open until June 30. Changes to your registration and cancellations can be made by emailing convention@beta.org with as much information as possible.

Contact Information Changes

Changes to mailing address, email address and phone number can be directed to the Administrative Office at 800.800.BETA (2382) or by email to beta@beta.org. This includes management of communication preferences such as The Beta Theta Pi magazine subscription.

Membership Directory

Members of Beta Theta Pi only may reach out to the Administrative Office at 800.800.BETA (2382) or by email to beta@beta.org to request individual contact information of brothers or full alumni lists. Use of this information must not violate Beta’s No Solicitation Policy, per The Code.

Frequently Asked Questions

What will be impacted by the system maintenance?

Beginning June 20, all members will not be able to access:

• Personal profile, including updates to contact information.
• Chapter and membership directory.
• Chapter reporting, including but not limited to new member class reporting, chapter roster changes, officer/volunteer appointments, chapter/housing profiles and academic reporting.
• General Fraternity Financial Statements — prior statements only, these will continue to be emailed to the appropriate officers.
• ChapterSpot membership and email communication services for chapters and alumni associations.
• SCOE and staff visit reports.

When will I regain access to MyBeta?

All members and Friends of Beta will receive access to the new MyBeta site on a rolling basis, beginning with officers and volunteers, around the time of Beta’s 186th General Convention. The full roadmap to access reporting and services will be listed here once determined. Please check back later.

What enhancements to MyBeta will be coming?

You’ll love how easy the new MyBeta is to use and all of the new features like dashboards, charts and graphs to better track chapter goals and progress. Built on Salesforce, the new portal will include enhancements such as:

• Modernized user-interface
• Realtime billing and activity data for all membership transactions
• Enhanced roster and role management tools
• Additional integrations with our learning management tool and Billhighway
• Improved reporting tools for chapters to see performance
• And so much more!

Can I still register for Convention? How do I make a change to my registration?

Convention registration remains open until June 30. Please email convention@beta.org or call the Administrative Office at 800.800.BETA (2382) to make a change to or cancel your Convention registration.

The maintenance overlaps with chapter reporting, what should I do?

Please continue to report through MyBeta until maintenance begins on June 20. At that time, alternatives to chapter reporting (including but not limited to new member reporting, officer/volunteer appointments and grade reporting) are listed above on this page.

I need to submit an Incident Report

Incident Reports can be submitted at beta.org/incident. This link will remain accessible through the entire maintenance window.

Can I still manage my communication preferences?

We’re sorry to see you go, but you can unsubscribe from email communication by clicking the link in the footer of the any Beta email communication. To resubscribe or change mailing or phone communication preferences, please reach out to the Administrative Office at beta@beta.org or 800.800.BETA (2382).

Please note, while we do our best to honor your communication preferences, collegians and all volunteers may be resubscribed to receive important General Fraternity updates, per the Membership Agreement.

What’s New?

Check back later to see what improvements have been made and access tutorials for the new MyBeta system. You’ll love how easy the new MyBeta is to use and all of the new features like dashboards, charts and graphs for you to better track your chapter goals and progress. The new Salesforce-based system will include enhancements such as:

• Modernized user-interface
• Realtime billing and activity data for all membership transactions
• Enhanced roster and role management tools
• Additional integrations with our learning management tool and Billhighway
• Improved reporting tools for chapters to see performance
• And so much more!

Coming to Convention? Get excited for the official MyBeta launch party and training!