Quick Notes for Beta Officers

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	THE BETA BRIEF \| FEBRUARY 2024

The Beta Brief provides monthly updates and reminders for chapter officers, advisors, house corporation volunteers and General Fraternity Officers. Ensure all of your chapter officers and volunteers are receiving the Beta Brief and other communication from the Fraternity by reviewing this alphabetical list by chapter of missing officer/volunteer contact information.


	CHAPTER OFFICER UPDATES

Beta Brotherhood Assessment Toolkit: All chapter officers and volunteers should have received your 2023 Beta Brotherhood Assessment (BBA) results. For guidance on how to read and understand BBA Chapter Report, complete this short learning path on Lessonly. The BBA report should be an agenda item during your next executive board meeting.

Wooden Institute Registration Now Open: Summer dates are set for the John and Nellie Wooden Institute for Men of Principle — the 25th anniversary year! Three sessions will be hosted this summer: June 1-4, June 8-11 and June 22-25. Registration is now open; check here for additional information and to register by April 15. Now’s a good time to start talking to your emerging leaders to encourage them to attend.

Apply for a Merit Scholarship: The Beta Theta Pi Foundation awards roughly 100 tuition-based scholarships each year to Betas through the Merit Scholarship Program. Undergraduate and graduate students who are initiated members and will be enrolled as full-time students in the 2024-25 academic year are eligible to apply for Merit Scholarships. Previous recipients are not eligible.

Giving Day Challenge: Mark your calendars for Beta’s Giving Day Challenge! Follow along March 13-14 when leaderboards go live and chapters compete during the fifth annual event. Counting alumni, student and parent gifts alike, winning chapters for most number of donors and most dollars raised will receive a complimentary catered tailgate (food and chefs provided) by either Greek House Chefs or College Fresh this fall on a date of your choice. All Sons of the Dragon Club gifts will count toward these chapter competitions with a gift of $10 or more made on or before Giving Day Challenge.

End of Term Reporting: Timely reporting of membership statuses, academic performance and chapter operations is critical to the Fraternity’s success, resource allocation and accuracy of records. Chapters should ensure all grade reports and end of term reports are submitted on MyBeta immediately. Chapter officers should carefully review its roster to ensure it reflects current collegiate members and accounts for members who have graduated or are temporarily inactive. Changes must be confirmed prior to March 1 to be eligible for credits on your General Fraternity dues/fees.


	ADVISOR UPDATES

Share Your Best – Alumni Leader Open Forum: Join alumni association leaders from across Beta’s Broad Domain on February 12 at 9:00 p.m. ET and share your best practices for running your alumni association. Topics will include how to communicate to and engage with your brothers, ideas for fun events, and how to find more alumni to help lead and organize. Bring your best practices and your vexing questions to share! Facilitated by Alumni Commissioner Mike Okenquist, this event is free and advance registration is not required. Join the call via this Zoom link on the day of the event: https://us06web.zoom.us/j/81742509033.

Volunteer Lunch and Learn: In partnership with Social Responsibility Speaks, this month's Lunch and Learn continues conversations from November about Title IX and crisis response. All volunteers are invited to participate in this education opportunity taking place on the last Wednesday of every month from 12:00-1:00 p.m. ET via Zoom. Topics will rotate each month and be a great space for information sharing and conversation. Register for sessions, watch recordings and learn more here.


	HOUSE CORPORATION UPDATES

Cornerstone Housing Program Insurance Renewal: Beta’s annual property insurance renewal cycle is kicking off with these upcoming dates:

January 31: Update Insurance Renewal Contact information. Send any changes to Colin Close as soon as possible.
February 15: Communicate any desired changes to your coverage to Colin Close.
March 1: Premium invoices sent to all house corporations
March 31: Property insurance premiums due
April 1: Policy year begins

Designated Educational Area (DEA) Grants: DEA Grants are a great way to help your house corporation secure tax-deductible giving. They can cover the cost of purchase, construction or renovation of educational areas in the chapter house such as a library, study room or computer room, as well as educational furnishings like computer equipment and internet access. To learn more about DEA grants, visit the Beta website or reach out John Reineke. If your house corporation already utilizes DEA grants, you should have received an email last month to renew your information.


	DEADLINES AND REMINDERS

March 1: Roster adjustments deadline for refunding fees

March 15: Magazine chapter report due

March 15: Fall Grade Reports due

March 28: Chapters billed for Convention registration fees

April 1: UIFI scholarship application deadline

April 15: Foundation Merit Scholarship applications due

April 15: All General Fraternity awards applications due

April 15: Wooden Institute registration deadline

April 15: Form 990 and accounting certification letter submission deadline for non-Billhighway chapters

More information on these events and deadlines can be found on beta.org or MyBeta. To view all events and deadlines, visit beta.org/year-in-the-life.

5134 Bonham Road | PO Box 6277 | Oxford, Ohio 45056 | 800.800.BETA.

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